Merchants' Registration
Guidelines
Merchants can register now for the event until January 1st, 2025.
Read through the following guidelines before you continue to register.
Booth requirements
- Each booth is 20’x30′ (short side facing front)
- Any booth constructed of pop-ups or garage tents, must be approved and must have substantial guy ropes and heavy duty stakes (ropes and stakes that come in the original packaging are not acceptable).
- Merchants may camp inside or behind your booth. However, your vehicle must be removed from the merchant area.
- The Fire-Marshall requires that your booth/camping space have a 4 lb.- ABC rated (or greater) fire extinguisher outside each tent in an easy-to-reach spot.
- The Kingdom of Atenveldt and the city of Avondale require a copy of your current Arizona Transaction Privilege Tax (your registration will not be considered complete without this documentation.)
- Food booth only – Must have a Special Food Permit from Maricopa County.
Booth/merchant helpers
- Additional help (not already covered by booth purchase) will cost $75 each for adults, youth 17 and under are free.
- The helpers must be pre-registered as part of the booth registration to be allowed on-site on February 10th.
- There is no non-member surcharge for Merchant registrations.
Payment methods
If selected, you will be notified via email by the Merchant Coordinator and a PayPal invoice will be sent by the Registration Deputy to the email address you provided. Payment is due upon receipt of the invoice or your participation may be declined. Payments via check or cash will not be accepted. (DO NOT register on the SCA website for this event.)
ALL required documents and full payment must be received before your registration is considered complete. At which time, you will receive a confirmation email notifying you that you are cleared to be a Merchant at War of the Phoenix 2025.
If you would like to pay with a cashiers check or money order (no personal checks), you will need to indicate you do not wish to use Paypal and emailed instructions from paypal@phxwar.atenveldt.org will be sent to you.
Cancellations
Cancellations are subject to a $5 processing fee and are not refundable after January 15, 2025.
Gate hours
General access to the site is controlled through a gated roadway that will be open during limited hours each day. After hours, the gates will be closed.
Open hours for entry
- Monday, Feb. 10th – 8am Gate opens for Merchants only
- Tuesday, Feb. 11th – 12pm MUST be set up with their vehicles removed from the Merchant area
- Monday, Feb. 17th (Presidents’ Day) – 12pm Site closes. All Merchants must be offsite by noon.
1 booth (non-food) - $200
Includes 2 Full Week (adult) passes
You may purchase up to 4 booth spaces
1 booth (food) - $250
Includes 2 Full Week (adult) passes
You may purchase up to 4 booth spaces
+1 Merchant Helper (adult) - $75
Pre-registered only
Premium RV parking - $50
Limited space