Planning

Site Rules

The Kingdom of Atenveldt asks that everyone become familiar with the below regulations, and that you remember that The War of the Phoenix is held on privately owned land, rented for the enjoyment of this event.

Attendees must abide by all modern laws, the “Governing Documents of the SCA, Inc”, “SCA Society Officer Policies”, Atenveldt Kingdom Law, Phoenix International Raceway rules, and The War of the Phoenix Site & Safety Regulations and guidelines explained below.

Attendees must follow instructions given by authorized members of the war staff, SCA officers, and onsite Emergency Medical Service/Law Enforcement personnel. Individuals who do not comply with these guidelines face immediate expulsion from the site without refund, and possible involvement of local law enforcement.

Happy campers
Alcohol, illegal drug use, and firearms

The drinking age in Arizona is twenty-one, and carrying, storing or using unlawful substances is a criminal offense. Serving or providing alcohol to anyone under the age of 21 is a criminal offense. Firearms are strictly prohibited from site per PIR (owners of the site) rules.

Children (17 and under)

Attendees under 18 must be accompanied by their parents/legal guardians or a designated temporary guardian, and must have all paperwork required for attending with minors. If you are attending the event with minors, who you are not the parent or legal guardian of, you must have a signed notarized form authorizing you to bring them to war.

Camp curfews require that minors 12 and under must be in their own camp or escorted by an adult from 10 PM to 5 AM, and minors 13 to 17 years old must be in their own camp or escorted by an adult from 11 PM to 5 AM. Minors and the accompanying parent, legal guardian, or responsible adult are responsible for the minor’s behavior while they are at The War of the Phoenix and will be held accountable for the actions of the minors in their care as explained in Kingdom of Atenveldt Policy for Addressing Transgressions by Minors at SCA Events addressing-transgressions-by-minors.pdf (copies available at Watch Point) and the guidelines in the Online event Gatebook. If a minor child is found unaccompanied or endangered, a report will be filed with the war staff & Watch. When necessary, local law enforcement agencies will also be notified.

Should you as the parent or guardian become separated from the minor in your care and custody and unable to locate them, please notify any staff member. Staff members can be identified by a person wearing a radio and/or driving a golf cart. Watch point located in Town Square has a command/watch tent which is manned 24/7. Watch staff can, upon your reporting of the event, immediately advise the Executive staff of the missing minor(s) who will then initiate a war wide site search.

WARNING: Any child found unattended in a closed vehicle or tent during the day will be ‘rescued’. Even in the middle of an Arizona winter, the interior of a vehicle can quickly reach lethal temperatures. Everyone under 12 must wear their Youth Token at all times. If your child is lost, contact a war staff member for assistance.

Curfew (for minors)

Minors 12 and under must be in their own camp or escorted by an adult from 10 PM to 5 AM, and minors 13 to 17 years old must be in their own camp or escorted by an adult from 11 PM to 5 AM.

Driving/Parking

Please review the site map when you arrive to be sure you understand the site road layout, and where to park while you unload and after you unload your things.

  • A strict 1 hour load/unload time limit will be enforced.
  • Unattended vehicles and trailers found illegally parked will be towed at the owner’s expense.
  • The speed limit on all roads inside the site is 15 MPH! Attendees who ignore the speed limit may be removed from the site.
  • Paid parking, handicapped parking, and open free parking areas are provided and clearly marked at the site; vehicles and trailers must be parked in those designated spaces.
  • Parking passes must be visible on your vehicle dashboard and on detached trailers at all times. Paid parking, handicapped parking, and open free parking areas are provided and clearly marked at the site; vehicles and trailers must be parked in those designated spaces. Parking passes must be visible on your vehicle dashboard and on detached trailers at all times.
  • Fire lanes and roads must be kept clear at all times! ALL vehicles must be parked completely clear of lanes and roadways. Vehicles may not be parked in the main field areas, in designated “no parking” areas, or on the roads along the campsites.
Media & commercial/documentary filming

Commercial/documentary video/film crews and commercial still photographers wishing to record activities at The War of the Phoenix may only film with prior permission from the Society Media Officer, , and must follow the “SCA Commercial/Documentary Filming Guidelines” from the Media Kit.

Parking Passes (Site Tokens)

Every person attending The War of the Phoenix is issued a Site Token (or Youth Token) at the front gate, and given a parking pass for their vehicle and trailer.

  • Your Site Token is your receipt for entrance to the site.
  • Children under 12 must wear their Youth Token at all times.
  • Your parking pass must be displayed clearly on your vehicle dashboard and on all detached trailers at all times.

Vehicles and trailers found onsite without a parking pass may be towed at the owner’s expense. Vehicles parked in paid parking areas (paid RV, paid tandem parking, and paid parking) must have the correct parking pass displayed on their vehicle. All others will be towed from these areas at the owner’s expense). Attendees re-entering the site must show their site token so please be sure you take it with you if you leave.

WARNING: If you return to site without a site token you will be required to pay to be readmitted to site.

Pets

Pets are allowed at The War of the Phoenix as long as they are kept on a leash not exceeding 6 feet in length, or housed in a closed, latched kennel throughout the event.

Be aware that any pet found locked in an unsupervised car, tent, or kennel will be rescued if it is believed the pet is in danger. Owners are held accountable for their pet’s disruptive behavior and noise.

Owners MUST pick up after their pets!

Pets must wear two forms of identification on their collars: The owner’s legal information (name and phone number), and the owner’s SCA name and group information (Kingdom, Barony, Group, Household) needed to locate the owner at the event. The Troll/Front Gate will provide wristbands for you to use as an SCA collar tag for your pet if you ask.

Prohibited activities and items (per PIR)

Drones, Personal Golf Carts, Firearms, Metal Flag Poles, Marking on the Ground with Paint, Bonfires, Sky Lanterns.

Radios (FRS)

The war staff knows FRS radios are popular for families and groups who wish to keep in touch during the event. You and your family can use Channels 13, 14 or 15. Please be sure you and your children keep the staff-reserved radio frequencies clear, and that you limit your conversations on the family channels to the information you most need (so others can share the channel as well).